MSP 3.6 Documenting Tasks

Documenting Tasks

ms project logo

This includes:

1-How to get the notes column

2-How to enter notes for a task

For documenting information related to a task, information can be added in the Notes for a particular task. All tasks with notes are shown marked with an icon on the indicator column. These notes can be formatted and printed also.

MSP 3.5 Linking Tasks

Linking Tasks
 

MSP 2010

This includes:
1-Relationship between tasks
2-Setting Links

Tasks are linked to each other by any of the following four relationships.
Finish to Start
– means for two tasks A and B, B can start only after A finishes. Eg. Walls can be built only after foundations are over.
Start to Start – means B can start only after A has started. E.g. if task A refers to a friend getting paint and Task B refers to you painting the wall, then you can start painting the wall, once the activity of getting paints has started.

MSP 3.4 Organizing Tasks into Phases

Organizing Tasks into Phases

in MS Project 2010

ms project 2010

This video includes:

1-Add Phases to Tasks

2-Add Tasks to Phases

3-Outline View

Projects can be planned from top to down or from down to top. In the top- down approach, the major phases are entered first and sub- tasks inside the phases are then entered. In the other way, the detailed tasks are first listed out and then can be grouped into phases or summary tasks. A number of outline view options are available which allow viewing of tasks and phases at different levels.

MSP 3.3 Entering a milestone

Entering a milestone

MS PRoject 2010 logo

This includes:

1-What is a milestone
2-Automatically marked milestones
3-Marking a new milestone

A milestone is a reference point based on which project progress can be monitored. MS Project defines milestones as tasks with zero duration. When we enter any task with zero duration, it automatically gets marked as a milestone. We can also manually mark the milestones. All milestones are denoted with a symbol in the chart view.

ITIL Service Management

ITIL Service Management

ITIL Logo

ITIL is known as the best practices for IT service management. It defines common concepts, processes and terms that the organizations are using worldwide. Every size and shape of organization can adapt the ITIL service as it is scalable and flexible. The training schemes and the qualification of the ITIL are the main key for its success. You can get huge benefits by using the ITIL training. Let’s discuss about the major benefits of this service.   As a recognized training program, ITIL makes quality international benchmarks for all the people of world who are attached with the IT profession. The ITIL brand is individually recognized by the service providers and it is a vital motivator for the ITIL training. You can feel very comfortable with this about the role of effortless and worthless in your career development. Now people are mostly using the process of service management but they are not keeping interest to use terminology and standard process. The ITIL training offers you to know or to learn a common language for your service management that can be applied across global chains. Now most people are interest in this language scheme of ITIL.

MSP 3.2 Estimating Durations

Estimating Durations

 

MS Project makes calculation based on the following formula:

DURATION = WORK / ASSIGNMENT UNITS

So, if a resource can complete a task by working for 8hrs. full time, i.e. 100% on a task its duration is 8 hrs. If the resource works only half day, i.e . 50%, the task duration becomes 16 hrs.

MSP 3.1 Entering tasks

Entering Tasks

MS PRoject logo

This includes:
1-Create a new task
2-Insert task
3-Adding task in Network Diagram View

The Project Plan is developed task by task. All tasks for a project are identified and entered in the task sheet in order. We can also insert tasks between existing tasks and delete any non-required task. Tasks are easiest to enter in Gantt view but can also be entered, inserted and deleted in other views like Network Diagram.

MSP 2.7 Entering Project Properties

Entering project Properties
 

Microsoft Project Tutorial

This includes:
1- Scheduling from a date
2- Setting Project Calendar
3- Project Priority

The basic information like the Start or Finish date from which we want to schedule a Project is entered in the Project Information Tab. The customized project calendar made for the specific project can also be set here. A priority can be set for the project. This means that if the project shares resources with another project what is the priority which has to be given to this project in sharing resources. If a project priority is set to 1000 (highest) its resources cannot be shared with other projects during resources level. 500 is a medium level setting.

MSP 2.6 Setting Non-Working Days

Setting Non-Working Days

MS PROJET 2010

This includes:

1-Project Calendar
2-Define Working / Non-Working Days
3-Define Working Times
4- Setting Holidays
5- Other Details
 
MS project provides some existing calendars like standard calendar based on a five day working week, night shift calendar and 24 hours working calendar. We can customize to make our own calendar to change the working days of a week and working times of a day. Holidays in the calendar can also be marked.

MSP 2.5 Creating a New Project Plan

This will be Lesson-02 (Part 2.5) in MS PROJECT 2010 Course and we will learn about:

Creating a New Project Plan

This includes:

1-Blank Project

2-From an Existing Project

3-From Existing Templates

A new Project can be opened as a Blank Project, where every information has to be entered from the beginning. Projects can also be made based on an existing MS Project file if the tasks/ resources are similar or from an excel file which has the task list or some other details. A number of templates are also available on MS Project and we can make a project based on those if our tasks and requirements are similar.

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